FREQUENTLY ASKED QUESTIONS

GENERAL APPLICATION FAQ

I get the error message “You are not eligible to take this questionnaire.”
Prospective applicants need to also enroll in the CCLE course. Go to the main CCLE page for Staff Assembly and there will be a link that says “Enroll me in this course”. If you still have trouble accessing the application, please email staffassembly@ucla.edu.

Can I nominate a staff or faculty member even if I am a student employee?
Yes, nominations for the Chancellor’s Excellence in Service Award may be submitted by faculty, staff, or students. The Award Committee will verify eligibility of all nominees. Please note that you will be required to gather all the support letters and submit them through the nomination support documents link after submitting your nomination. On average, nominations receive 3-5 support letters from their peers/managers, so it will be your responsibility to coordinate the collection of those letters should you will be the one submitting the nomination.

How many letters can be included in the nomination. Can you kindly confirm how many are allowed and/or recommended?
We recommend that at least one letter of support is submitted as the award itself is very competitive. On average, most people submit 3-5 support letters for one nominee and there is no maximum on the number support letters for any nomination. We just ask that you gather all the support letters and submit them as one whole PDF document.

Can the scholarship apply to UCLA Extension courses?
Yes.

How are the scholarship recipients selected?
The scoring committee is comprised of representatives from the following groups: Campus Human Resources, UCLA Retirees Association, Healthy Campus Initiative Steering Committee, and UCLA Staff Assembly Presidents. There is a blind review (with all personal information of scholarship applicants redacted) and scoring of the applications on a 1 – 10 scale. The strongest applications clearly state how the funds will be applied, and how the course/webinar/conference will benefit their department and university overall.

If I win a scholarship, when do the courses have to be taken?
The scholarships apply to courses taken within July 2018 to June 2019.

 

SCHOLARSHIP AND AWARD ELIGIBILITY

Are postdocs eligible?
The only Staff Assembly award that postdocs are technically eligible for is the Faculty/Partnership Award since postdocs are academic appointments. Please note that any nomination for the Faculty/Staff Partnership Award can only be submitted by non-academic staff and should meet the criteria below. If there is a postdoc that you believe deserves to be considered for this award based on the criteria, please feel free to submit your nomination for them at the following link: http://bit.ly/2018safspnomination.

  • Commitment to the values of collaboration and collegiality as demonstrated by developing partnerships with staff.
  • Acknowledging and showing recognition of staff accomplishments.
    Proven record of mentoring non-academic staff.
  • Career of service reflecting a strong commitment to the University’s mission of teaching, research, community service, and patient care; visionary leadership, initiative, innovation and creativity, and significant accomplishments.

Can the faculty member nominee also be a physician/professor?
First, please review the criteria on the main application to see if your nominee qualifies. UCLA Health System Faculty are eligible for the award as long as they do not hold any staff titles. If you are unsure if the UCLA Health System Faculty you are nominating holds any staff titles, please email the nominee’s name and UID to email staffassembly@ucla.edu and we will check if they are eligible for this award.

My one year of service takes place after the awards ceremony. Can I still apply for a scholarship?
No, the scholarships are only available to staff who reach one year of employment by July 1, 2018. The opportunity takes place annually, so you could reapply next year.