Staff Assembly By-Laws
Bylaws last revised: June 1, 2021
Article I: Statement of Purpose
The UCLA Staff Assembly is officially recognized by the Office of the Chancellor as an independent advisory body to the University Administration on issues of concern to staff. The UCLA Staff Assembly is not an avenue to address concerns regarding terms and conditions of employment and is not involved in collective bargaining-related matters. The objectives of the Staff Assembly are:
- To support the mission of the University of California,
- To maintain and enhance communication within the University community,
- To act as a liaison between Staff and Administration, ensuring that Staff interests and input are adequately solicited and submitted to Administration as appropriate and represented in accordance with California law and university policies,
- To review new and existing policies and procedures affecting Staff and to provide the Chancellor and Administration with feedback from Staff when consulted,
- To denounce xenophobia, racism, and discrimination and to affirm our commitment to providing a safe, welcoming environment for all staff.
Staff should understand that neither the UCLA Staff Assembly nor the University will accept ignorance, thoughtlessness, or “tradition” as an excuse for discrimination on the basis of race, ethnicity, age, religion, sex, sexual orientation, national origin, marital status or disability.
The UCLA Staff Assembly is not an avenue to address concerns regarding terms and conditions of employment and is not involved in collective bargaining-related matters. The Assembly does not represent employees in grievances or administrative reviews, present demands at meet-and-confer sessions, or endorse legislation not supported by the University.
Article II: Membership
All staff employees of UCLA are automatically members of the Staff Assembly. All activities and services are available to every staff member, exclusively represented or non-represented.
Article III: Executive Board
Executive Board (heretofore referred to as the “Board”): The Board shall supervise the affairs of the UCLA Staff Assembly. The Board shall establish channels of communication among University Administration, the University community and Assembly membership. The Board shall submit to the appropriate campus or University-wide authority any petitions or resolutions, in writing, which are approved by the Staff Assembly in General Board meetings. The Board shall provide interpretations of specific provisions of the bylaws. The Board shall vote and act on specific items as presented by the general membership or any members on the Board. The Board shall establish and revise the election procedures as described in this Article (see below). The Board shall establish Committees as needed (see Article IV). The Board shall appoint an ad hoc auditing committee as needed. The Board shall meet as often as necessary to accomplish these duties.
Vice President for Programs
Vice President for Events
Vice President for Strategic Communications
Vice President for Outreach
Vice President for Information Systems
Vice President for Special Projects
Vice President for Development
Vice President for Digital Engagement
Vice President for Creative Production
Vice President for Wellness
Vice President for Records and Archives
Vice President for Finance
Immediate Past President
The Board shall consist of elected and appointed members of the Board and the Immediate Past President serving in an ex-officio capacity. All members except the President, the Immediate Past President, and Members-At-Large are voting members of the Board.
Any member of the Staff Assembly who has completed one (1) year of employment at UCLA is eligible to become a member of the Board of the Staff Assembly. Elected Board member roles are reserved for policy-covered (non-represented) staff.
Election and Term of Office:
The Board shall be nominated and elected by the general Staff Assembly membership. The appointment period is July 1st through June 30th of each academic year. Immediate Past President may serve in an alternate position on the Board but may not return to the position of President-elect for a period of two (2) years.
Article IV: Committees
Committees shall be established by the Staff Assembly Board as needed. Typically, Committees may be delegated the task of discussing and making recommendations for a wide range of issues related to staff professional development, staff welfare, or rules and jurisdiction. Committees may be delegated the task of overseeing an event or program sponsored by the Staff Assembly. Committees may be established for at least one year or longer until issues are resolved.
Eligibility: Any Staff Assembly member who has completed one (1) year of employment at UCLA is eligible to be a Committee Chairperson. The Committee Chairperson may not hold another Board office while holding the position of Chairperson of a Committee.
Election and Term of Office: Committee Chairpersons shall be appointed by the Staff Assembly President. The term of office for all Committee Chairpersons shall be one (1) year, beginning at the annual meeting.
Duties: Each Committee Chairperson shall be a non-voting member of the Board. The Chairperson of each Committee shall be responsible for actively recruiting members of their Committee.
Eligibility: Any Staff Assembly member is eligible to be a committee member. Each Committee shall consist of not less than three (3) members, one of whom shall be the Chairperson.
Duties: Each Committee shall submit for approval any recommendations for action to the Board prior to implementation.
Article V: Vacancies
President: In the event of a vacancy or a recall occurs in the office of President, the President-elect shall assume the duties of President for the remainder of the term.
Other Officers and Committee Chairpersons: Vacancies shall be filled for the remainder of the term by a two-thirds (2/3) majority vote of a quorum present at a Board meeting. Temporary appointments to these positions can be made by the President followed by ratification of this action at the next Board meeting.
Article VI: Meetings
Board meetings will be held at a time most convenient to the majority of the elected Board representatives to facilitate maximum attendance. All meetings of the elected Board will be open to the Staff Assembly. Meetings will be held as often as required, but not less than once a month.
General Meeting: There shall be one general meeting per Academic Year of the UCLA Staff Assembly membership. The general meeting shall be open to all members of the UCLA Staff Assembly.
Attendance: Everyone is welcome. A Board representative may be granted release time during regular scheduled hours of work to attend committee meetings or functions as designated by the Chancellor.
Article VII: Quorum & Voting
On Board mandated proposals, all elected Board representatives may vote, except the President and the Immediate Past-President. The President shall vote only in case of a tie.
Board and Committees: A simple majority (50% plus one) of the members of the Board shall constitute a quorum of the Board or a committee.
General Meetings of the Assembly: A simple majority (50% plus one) of those present at the meeting(s) shall constitute a quorum of that meeting.
Recall Referendums: A Board member may be removed from the office by a two-thirds (2/3) majority vote of no confidence by the Board. All voting members, except the Board member being recalled, must be present to initiate a recall vote.
Article VIII: Annual Reports
The Board and each Committee shall present at the general meeting a written report of the activities undertaken by the Staff Assembly or Committees during the preceding year. The Committees shall report even if no activities have been undertaken. A copy of the Committee reports shall be forwarded to our University sponsor and the Chancellor’s Office, and a copy maintained in the Staff Assembly office and made available to each incoming Committee.
Article IX: Amendments
These bylaws may be amended or repealed, or new bylaws may be adopted by a two-thirds (2/3) vote of the Board present at any Board meeting.
The details of the proposed amendments or actions must be published to the membership at large not less than thirty (14) days prior to the time at which the vote will be taken.
Any member may submit a proposed amendment to the Board. All proposed amendments shall be reviewed by the Board.
Article X: Release Time
Participation in this organization shall be considered an official University function. Supervisors shall encourage and support release time for employees who wish to participate in Staff Assembly activities and/or meetings according to Guidelines for Relations with Employee Associations/Advisory Groups re-issued August 28, 1979, to UC Chancellors and Laboratory Directors by UC Office of the President. These guidelines continue to be applicable to the Council of UC Staff Assemblies and local campus Staff Assemblies. The guidelines provide that “management support of approved organizations may include … allowing a reasonable amount of time on pay status to be devoted to legitimate association activities by officers and members.”
Article XI: Parliamentary Authority
Robert’s Rules of Order, Newly Revised, shall govern the Staff Assembly in all cases to which they are applicable, insofar as they are not inconsistent with these bylaws.
Article XII: Council of UC Staff Assemblies (CUCSA) Representation
The President shall be the Senior Delegate to the Council of UC Staff Assemblies (CUCSA). In the absence of the President, the President-elect shall be the acting Senior Delegate. The President may appoint an alternate who can be called on to serve as a delegate in the event that neither the President nor the President-elect can attend a CUCSA meeting.
The President-Elect shall be the Junior Delegate to the Council of UC Staff Assemblies (CUCSA).